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If one part of the process is off, it can affect the entire line.An obvious starting point would be to answer the obvious question, what is a purchase order? Purchase orders (POs) are documents sent from you, as the buyer, to a supplier with a request for products or services as an order.
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Work orders are like anything else your facility produces - they must be made well and free of defects. Having a work order log also allows technicians to quickly spot any missed steps or alternate solutions if an issue flares up again. They can provide insight into your processes and systems that can be used to fine-tune your operation. Step #6: The work order is analyzed and/or reworkedĬlosed work orders contain valuable information.
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A properly organized work order log is crucial for building asset histories, reviewing past solutions, preparing for audits, and more. Once closed, the work order is filed away. Managers may need to sign off on the work order for compliance requirements. Once all the terms of the work order are completed, it can be closed. Step #5: The work order is closed and documented This can be a five-minute check of equipment, or it can be a complex repair job that takes several days. The work order is assigned to a technician, who completes the task. It’s time to turn those words on a page into action. Step #4: The work is assigned and completed Setting a deadline keeps everyone accountable and informed so nothing falls through the cracks. Work orders can be scheduled based on a set deadline, planned maintenance triggers, or dedicated blocks of time. That’s why you need to prioritize every work order that hits your desk.Īfter prioritizing, it’s time to schedule. A burnt-out light bulb doesn’t need to be fixed immediately, but a broken conveyor belt might. Some jobs are more time-sensitive than others. Step #3: The work order is prioritized and scheduled If a task is planned, a work order is created and triggered at the proper time. For example, when a machine breaks down, an operator creates a work request and submits it to maintenance. The details of the job are put together and submitted to the maintenance team for further action. Step #2: The maintenance request is created Planned maintenance encompasses all the jobs you know of ahead of time, like routine inspections, and unplanned maintenance includes all the tasks you can’t foresee, like an unexpected breakdown. Maintenance tasks fall into two groups, planned maintenance and unplanned maintenance. Understanding each step and having a solid work order process ensures tasks don’t get stuck in one phase and turn into backlog. These phases can be broken down into several steps.
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How to create the perfect work order in six stepsĬreate the perfect work order The work order processĮvery maintenance work order has a lifecycle with three main phases - creation, completion, and recording. The work request is reviewed by a maintenance manager, who adds extra information, schedules the task, and assigns it to a technician. For example, a machine operator might submit a work request when equipment breaks down. A work request is used by non-maintenance staff to make the maintenance team aware of a task. While a work order and work request sound similar, they have a few key differences. When done well, work orders allow you to capture information, share it, and use it to get the work done as efficiently as possible. They help everyone from maintenance managers to technicians organize, assign, prioritize, track, and complete key tasks. Work orders are are crucial to an organization’s maintenance operation. They power your team and move work from point A to point B. Work orders are the engine of your maintenance operation. Work orders can include details on who authorized the job, the scope, who it’s assigned to, and what is expected. A work order is a document that provides all the information about a maintenance task and outlines a process for completing that task.